Aisles & Gangways
No sign or decorative materials may protrude into the aisles or encroach upon neighboring booths. No obstruction may be placed in any aisle, passageways, lobby, or exit leading to any fire extinguishing appliances.
HANDOUTS
Exhibitors cannot distribute literature, samples, or other material outside of their contracted exhibit space.
Alcohol, Drugs & Smoking
Please refer to Javits Center Operational Policies.
DRUGS
The taking of illicit drugs is strictly forbidden at all times.
SMOKING POLICY
The Javits Center maintains a smoke-free campus. Smoking is prohibited anywhere on Javits Center property, including the Inner Roadway and Javits-owned sidewalks.
Animals at the Convention Center
Service animals for persons with disabilities are welcome at the Javits Center. Service animals are limited to dogs1 that are individually trained to do work or perform tasks for the benefit of an individual with a disability.
No other animals are permitted in the Javits Center except as part of an approved exhibit, activity or performance legitimately requiring the use of animals. Although emotional support animals and/or comfort animals are often used as part of a medical treatment plan as therapy animals, they are not service animals and therefore are not permitted in the Javits Center.
If animals are approved by the Javits Center:
- Event managers must obtain necessary permits and comply with all relevant laws (including, but not limited to, the NYS prohibition of animal fighting).
- Animals may not come into contact with the public, must be accompanied by a handler at all times and must be on a leash, within an enclosure or under similar control at all times.
- The Event Manager, Exhibitor and owner take full responsibility for the animal(s).
- The Event Manager’s, Exhibitor’s and owner’s insurance policy for their event must not exclude live animals or it must state that live animals are covered.
- The Event Manager must sign an acknowledgement letter indemnifying and defending the Javits Center in the event of personal injury, death or damage to property resulting from such animals.
- The Event Manager or Exhibitor must provide the Javits Center with:
- Health certificates for each animal and;
- Up-to-date Veterinary records, including shots, for each animal.
Insurance coverage provided by the Event Manager, Exhibitor and owner (whichever is applicable) should name the following entities as additional insureds and provide a waiver of subrogation in favor of said parties:
- New York Convention Center Operating Corporation a/k/a Jacob K. Javits Convention Center of New York,
- The State of New York,
- New York Convention Center Development Corporation,
- New York State Urban Development Corporation d/b/a Empire State Development,
- The Triborough Bridge and Tunnel Authority and their respective directors, officer(s), agent(s) and employees.
Certain miniature horses may also be service animals. Please contact the Javits Center Legal Department before arriving if you have any questions about using miniature horses as service animals.
Please refer to Javits Center Operational Policies.
Balloons
Helium-filled balloons and/or helium tanks are not permitted in any area of the Center unless they are the product displayed. A helium balloon responsibility form for helium related product displays can be obtained from the Convention Services Division. The show manager will be charged the cost of removing helium balloons from overhead. Helium Balloon Displays must be approved by the Javits Center.
Please refer to Javits Center Operational Policies.
Children
In accordance with display rules and regulations and security measures, no one under the age of 18 will be admitted in the exhibit hall during move-in or move-out. There will be no exceptions. Children of any age are admitted during Show hours on Show Days ONLY; during that time, those 6 or over must be badged. For security reasons, children under the age of 16 must be accompanied by an adult at all times.
Cleaning, Hygiene & Waste
Cleaning Work Exhibitors May Do Themselves
Exhibitor may clean and wipe down their products and display merchandise and parts of their exhibit not installed by other Javits labor.
FREEMAN LABOR MUST BE HIRED FOR BOOTH VACUUMING.
If you need cleaning services in your booth - vacuuming, shampooing, and trash removal – you can order these services from FREEMAN by using the form located in the Vendor Forms & Guidelines section.
Show Management does not provide cleaning or vacuuming for booth carpet at any time.
HAZARDOUS MATERIALS
Flammable or combustible mixtures, waste, liquids and other hazardous materials are not permitted without approval of Javits Center management. More information on Hazardous Materials is available in the "Fire Safety" section of these Rules. Firearms, weapons, and live ammunition may not be displayed or sold at Javits Center events.
Please refer to Javits Center Operational Policies.
Demonstrations, High Risk Activities & Sound Levels
DEMONSTRATIONS
Demonstration areas must be confined within the exhibit space so as not to interfere with any traffic in the aisles. Exhibitors must contract sufficient space to be able to comply with this rule. When large crowds gather to watch a demonstration and interfere with the flow of traffic down the aisles or create excessive crowds at neighboring booths, it is an infringement on the rights of other exhibitors. Aisles may not be obstructed at any time. Equipment, product or machinery, when displayed to demonstrate or simulate industrial application, are exempt from the foregoing height limits, but are restricted only by ceiling height, as well as building and safety codes.
HIGH RISK ACTIVITIES
All high risk activities not prohibited by other sections of these regulations require approval of Center management at least 30 days in advance. Show management is responsible for ascertaining that there are no exclusions or limitations in their insurance policy that apply. Such activities include but are not limited to motorized sporting events, acrobatic stunts, mechanical amusement devices and audience participation in athletic activities.
Please refer to Javits Center Operational Policies.
SOUND LEVELS
Sound levels of presentations should be kept within the confines of the booth area and must not interfere with neighboring exhibits. Show Management will exercise their right to provide and maintain a fair exhibiting environment to all customers. Excessive sound can be offensive and distracting. Each Exhibitor is entitled to an atmosphere that is conducive to conducting business, without excess noise from other Exhibitors. Any audio equipment (i.e., sound system, audio from a video wall, microphones), whether in the booth or as part of a display, may not exceed a sound level of eighty‐five (85) decibels.
NYCC will be sensitive and responsive to complaints registered by spectators, neighboring Exhibitors, or other personnel, and will have appointees to respond to all complaints.
Dilapidations
Please remember that you are responsible for rectifying any damage caused to the fabric of the Exhibition buildings, by you, your agents or contractors. In your own interests, you should satisfy yourselves as to the condition of your stand site before the building of your stand and after its clearance. It is essential to use a recognised adhesive tape when fixing any carpet directly to the hall floor as all carpet tape must be removed at the end of the exhibition. The correct tape can be purchased from the Organising office onsite at the exhibition. Any charges incurred by the organisers as a result of failure to remove carpet/carpet tape will be passed onto the exhibitor. The stand space must be completely clear and clean by the end of the dismantling period. Any waste left behind is subject to a charge.
Disabled Access & Parking
No public parking is available on-site. A limited number of parking spaces may, however, occasionally be available for attendees with a valid Parking Permit for People with Disabilities issued by a government authority. Please call our Security & Safety Solutions Department at (212) 216-2196 for information.
Please refer to Javits Center Operational Policies.
Drones / UAV / RPAS
Drones / Unmanned Aerial Vehicles (UAV) / Remotely Piloted Aircraft Systems (RPAS)
The operation of Drones/ Unmanned Aerial Vehicles (UAV)/Remotely Piloted Aircraft Systems (RPAS) within the facility, or on the property as a whole, outside of a demonstration within a confined netted area, is not permissible. Guidelines are as follows:
- Drone/ UAV/RPAS must weigh less than 55lbs. including payloads (i.e. on-board camera).
- Will be flown within a fully enclosed area (including ceiling) or tethered to a single point using netting.
- Netting must be made of material that is sturdy enough to prevent the Drone/ UAV/RPAS from breaking or escaping the enclosure.
- Drone/UAV/RPAS must always be within the Operator’s Visual Line of Sight (VLOS) at all times.
- Demonstration is restricted to within the booth space.
- Public Space including, concourse, lobbies, corridors, pre-function space, registration areas, food courts and Inner Roadway is prohibited.
- Maintain a distance of 18 inches away from any building structure including sprinklers.
Please refer to Javits Center Operational Policies.
Facility Lighting
Standard Operating Procedure provides the following. Should you have any special requests, please contact the Javits Center prior to the event.
- Move-In – Half-Lighting
- Show Days – Full lighting and floor power one (1) hour prior to opening. Half-lights at show close and floor power off thirty (30) minutes after show closes.
- Breakdown – Electrical rip-out will commence at show closing and run for a minimum of seven (7) hours.
For safety and conservation reasons, the Javits Center will now enforce the following requirements of their existing 24-hour show power policy:
- All exhibit power shall be shut off no later than (1) hour after trade shows conventions or event closing and will not be turned on until 8:00 AM the following morning.
- In cases where exhibits require 24-hr power, that power source must be limited to the size outlet ordered by the exhibitor.
Filming & Broadcasting
PHOTOGRAPHY
Oscar Einzig Photographers is the official photographer of NYCC. For the most part, you're welcome to take still pictures and video at NYCC; however, please note that all photography and recording is prohibited during screenings and concerts. Also, please understand that guests may or may not pose for photographs with fans. Guests have a right to their privacy, and if they ask not to have their picture taken, please respect their wishes.
Fire & Safety Regulations
The Javits Center is committed to maintaining a safe environment and to promoting and enforcing responsible safety practices. The following Fire Safety Rules apply to Show Managers, Contractors and Exhibitors. Notices will be issued for violations and/or failing to take corrective measures. Show Managers are responsible for correcting violations. Failure to do so will result in remedial action by Javits (e.g. removal of non-compliant structures, posting of a Fire Watch) at show management's expense.
The Center operates and staffs on a 24-hour basis the Command Center that monitors fire safety and all other safety features of the Center. The Command Center responds to all emergencies, including fire emergencies. Dial 2222 from house phones (located in corridors throughout the Center) or (212) 216- 2222 from any other phone. Give your name, type of emergency and exact location of the occurrence.
Please refer to Javits Center Operational Policies.
First Aid & Accidents
First Aid will be available onsite. If you require medical attention, please contact the Organisers Office or any member of the exhibition team.
All accidents and near-misses must be reported to the Organisers via the Organsiers' Office, Floor Managers, of Health & Safety Officers.
PA System
The Public Address system is for use of the Organiser and Authorities only. Only official and emergency messages will be broadcast, any requests for information to be announced will be refused.
Patents & Copyright
By entering into an agreement to attend this exhibition you warrant to RX Global that all designs and artwork on or relating to your stand and any exhibits and items displayed on your stand shall not infringe any trademarks or copyright or patents or other intellectual property rights of any third party in any way.
In the event that the exhibition is under any legal obligation (whether by virtue of a court injunction or order or judgement or a recommendation or decision of a Trading Standards Officer or otherwise) to have removed either any item or items displayed on your stand or any design or artwork on or relating to your stand then (without prejudice to any other rights which RX Global may have) RX Global reserves the right to assist the relevant authorities and where appropriate to have that item or items removed from your stand or to close your stand at the exhibition. No compensation or damages will be payable as a result of such removal or closure by RX Global.
The Organisers cannot accept responsibility for any conflict of trading at the Exhibition.
Please be advised that it is an offence under Section 107 (3) of the Copyright, Design and Patents Act 1998 to screen films in public without a non-theatrical licence. For further advice on copyright, please contact Federation Against Copyright Theft (FACT).
Privately Owned Vehicles
Defined as cars, pick-up trucks, vans, and other trucks primarily designed for passenger use and no larger than a Ford Econoline Van. Vehicles containing more than 300 lbs. of materials, straight trucks, bobtail, contract carriers and vehicles with trailers are NOT considered POV’s.
Box trucks, cube trucks, u-haul trucks, ryder trucks, and other large rental vans, as well as any trailers hitched to any vehicle are not permitted in the self-service hand-carry unloading areas at all times.
Telephone Services / Internet Lines
Javits' telephone electricians install, remove and repair all telephone lines. Telephone technicians are represented by the International Brotherhood of Electrical Workers (IBEW) Local 3.
Work Hours:
Telephone electrician's normal work hours are 7:30 A.M. to 3 P.M. each day. Most of the telephone service rates include labor. Telephone labor is only applied for work as requested which is not part of the service order form and for repairs and relocation. In these instances, straight time rates are charged Monday to Friday, 7:30 A.M. to 3 P.M. (except holidays). At all other times, Monday through Friday, Saturday, Sunday and holidays), overtime rates are charged. Telephone electricians have 11 holidays; New Year's Day; Martin Luther King, Jr. Day; President's Day; Memorial Day; Independence Day; Labor Day; Columbus Day ; Election Day; Thanksgiving and the day after and Christmas.
Telephone Work Exhibitors May Do Themselves
Exhibitors may plug and unplug their phones, modems, faxes or credit card readers.
Please refer to the Vendor Forms & Guidelines section for order information.